Productive Board Meetings
Effective board meetings require a deliberate approach to meeting management that will ensure you get the most out of the time allotted to your meeting. This means keeping the discussion on track as well as limiting conversations that lead to deviations from the discussion, and reiterating agenda goals as necessary. It is also essential that you have a timer in place to keep the agenda on track, and someone to take detailed notes so that everyone can review the notes later.
Distribute the agenda along with all relevant materials prior to the meeting so attendees are able to prepare. This will allow you to keep meetings on track and allow your discussions to begin once everyone is up to up to speed on the pertinent topics.
Limit the amount of time spent on routine reports and other items which can slow down conversations and make boardroomonline.org/who-can-attend-board-meetings/ attendees feel bored and disengaged. Instead, focus on discussing strategic issues and important topics that will drive the company forward.
Look for patterns in your regular reports, and then transform them into action items that the board can take on during the next meeting. This is an excellent way to encourage your board members to solve the issue, instead of simply responding to a report.
Give your board members an opportunity to voice their opinions and opinions during the meeting. This can help them to feel heard and valued and can allow for new ideas to be proposed that otherwise would have gone overlooked.