How to Select the Best Data Room Software

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A data room is a safe environment where confidential business documents can be shared with investors, partners, and other stakeholders. It comes with features like watermarking, auditing and granular settings for access control. Consider the security features offered by the vendor and whether it supports the file formats used by your team when choosing a data room vendor.

Certain providers also offer additional security features, such as auto-indexing or fence view. Look for a solution which allows you to sync your desktop, FTP or other external storages with the data room. This will enable rapid and easy organization. Additionally, find out whether the data room you choose has a multilingual search engine and OCR to search texts within PDF documents.

It is essential to know whether the service you select can cut certain parts of your document or even the entire document. This feature will help protect your sensitive information by removing all personal data from images and PDFs.

Some of the best VDR providers provide extensive reporting and analytics features that help you monitor activity on your virtual data room. Find a solution that can automatically track every upload, download and views as well as allow you to create customizable reports based upon these activities.

A trial for free is a further feature you should look for. It allows you to try premium features like data uploading, creative collaboration and security features without having to sign up upfront. iDeals offers a 30-day trial which includes unlimited preparation time, two admins 500 MB of storage space, secure watermarking for files and dynamically changing and basic digital rights management system.

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